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Allowable Costs

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PBF Fellows are required to notify the PBF Fellowship Office immediately of significant new competitive awards that are received  and any time after in the three-year period of the PBF Fellowship. These include, all NIH K and Research Awards and nationally competitive grants at a similar level. If a newly named PBF Fellow receives an additional grant award which supports Fellow salary and supplies (e.g. K08, K23, K99, R01 and all similar awards from a foundation, society, etc.) and such additional award has a funding period to start simultaneously with the PBF Award (on or about July 1), the Fellow will be asked to relinquish the PBF Award. They will become a Research Opportunity Awardee and will receive a one-time award in the amount of $5,000, to be used for supplies and other costs supporting the research outlined in their PBF Fellowship application.  If a Year 1 PBF Fellow receives an additional grant that supports salary and supplies (e.g., K08, K23, K99, R01, and all similar awards from a foundation, society, etc.), with a funding start date after July 1, the Fellow will be asked to relinquish the remaining Year 1 funds and all Year 2 and Year 3 funds. If a Year 2 or Year 3 PBF Fellow receives an additional grant that supports salary and benefits (e.g., K08, K23, K99, R01, and all similar awards), PBF funds will be decreased to ≤ $20,000 per year for the remainder of the award period.

Find the policy regarding changes in research funding and allowable costs for the PBF Fellowship here: ALLOWABLE COSTS.

Notification of new research funding should be e-mailed immediately to the PBF Fellowship Program Grants Administrator Ashley Ernst (PBF@francisfoundation.org). The Fellow needs to include in the e-mail:

1. Information about the award received (funding source/agency, type of award (e.g., K08, R01, or similar award from (i.e.) a foundation or society)
2. Title of the grant, dates of funding
3. Total direct dollar amount of the award – and allocated budget 
4. Statement from the Fellow regarding scientific overlap of the new grant with the studies proposed in their PBF application
5. Statement on the Fellow’s plans to continue PBF studies
6. A Re-budgeting Request form.
7. Form should be completed and attached to the email

Access the RE-BUDGETING REQUEST FORM.